Vacancy: Manager (Procurement)

Department: Finance

Location: Malta Film Commission, Malta Film Studios, Kalkara, KKR 9062

Employment Type: Full-time

Jobsplus Permit Number 783/2025

Application Deadline: Tuesday 30 August 2025 at 17:59hrs

Key Responsibilities:

1. Supplier & Vendor Management:
   • Identify, evaluate, and select suppliers and service providers, ensuring that they meet the necessary quality, cost, and regulatory standards.
   • Assist with contract negotiation with suppliers and vendors, ensuring favorable terms and compliance with legal requirements.
   • Assist with maintaining and nurturing strong relationships with existing suppliers and service providers.
   • Conduct performance evaluations of suppliers and address any issues that may arise during the contract term.
2. Compliance & Risk Management:
   • Ensure compliance with procurement laws, policies, and procedures, ensuring transparency and accountability in all procurement activities.
   • Stay updated with changes in procurement regulations and adapt practices accordingly.
3. Contract Administration:
   • Assis with the drafting, execution, and monitoring of contracts for goods and services.
   • Ensure that contracts comply with both legal standards and Malta Film Commission’s operational requirements.
   • Maintain comprehensive records of all procurement transactions and contract documents.
4. Reporting & Analysis:
   • Prepare regular reports on procurement activities, savings, and performance for senior management and relevant stakeholders.
   • Analyze procurement data and provide recommendations for process improvements and cost savings.
5. Collaboration & Stakeholder Engagement:
   • Work closely with the MFC’s departments to understand their procurement needs and provide tailored procurement solutions.
   • Liaise with government authorities, industry associations, and other external parties on procurement-related matters.
6. Sustainability and Innovation:
   • Promote sustainable procurement practices by considering environmental and social factors in the sourcing process.
   • Encourage innovation in procurement methods to improve efficiency and reduce costs while meeting the organization’s goals.

Education & Professional Qualifications:

• A first degree in Procurement, Finance, or a related field.
• A professional procurement certificate (e.g., CIPS, MCIPS, or equivalent) will be considered an asset.
• Membership in a recognized procurement body will be considered an advantage.
• Fluency in the English and Maltese languages, both verbal and written.

Experience:

• A minimum of 5 years of experience in procurement, with at least 2 years in a managerial capacity.
• Proven experience managing procurement processes in a governmental or public-sector environment.
• Experience in managing procurement for creative industries, such as film, media, or events, is highly desirable.
• Strong understanding of public procurement regulations and procedures.
• Experience in negotiating contracts and managing supplier relationships.

A track record of delivering cost-effective, timely, and quality procurement solutions in complex and dynamic environments

The Malta Film Commission is seeking a Senior Executive (Accounts) to support the financial management and accounting functions of the Commission. The selected candidate will be responsible for maintaining accurate financial records, processing transactions, and ensuring compliance with accounting regulations and internal policies.

Key duties include assisting in bookkeeping, invoice processing, reconciliation of accounts, financial reporting, and budget monitoring. The role also involves supporting audits, preparing financial statements, and ensuring timely payments to stakeholders.

• Assist in the preparation and maintenance of financial records, ensuring accuracy and compliance with accounting standards.
• Process invoices, payments, and reimbursements while maintaining proper documentation for financial transactions.
• Support the reconciliation of accounts, ensuring that all financial records are up to date and correctly balanced.
• Assist in the preparation of financial reports, including monthly and annual statements, budget updates, and expenditure analysis.
• Monitor accounts payable and receivable, ensuring timely payments and collections.
• Work closely with auditors, providing required financial documentation and assisting with internal and external audits.
• Ensure compliance with tax regulations, financial policies, and public sector accounting procedures.
• Collaborate with other departments to ensure smooth financial operations and provide accounting support where necessary.
• Maintain and update financial databases and software systems for efficient record-keeping and reporting.
• Assist in financial forecasting and budget planning, providing insights to support financial decision-making.

Option 1:

Candidates must possess an MQF Level 7 qualification in Accounting, Finance, Business Administration, or a related field.

A minimum of three years’ experience in financial management, accounting, or auditing is required.

Experience within a government entity or public sector financial role is considered an asset.

Proficiency in accounting software and Microsoft Office Suite, particularly Excel, is required.

Option 2:

Candidates must possess an MQF Level 6 qualification in Accounting, Auditing, Economics, or a related field.

A minimum of three years’ experience in accounting, financial reporting, or auditing is required.

Experience within a government entity or compliance-based role is considered an asset.

Proficiency in accounting software and Microsoft Office Suite, particularly Excel, is required.

Option 3:

Candidates must possess an MQF Level 5 qualification in Business Administration, Financial Management, or Public Administration.

A minimum of five years’ experience in financial administration or bookkeeping is required.

Proficiency in accounting software and Microsoft Office Suite, particularly Excel, is required.

Option 4:

Candidates must have a minimum of seven years’ experience in financial administration, accounting, or auditing.

At least three years of experience in a government entity, regulatory authority, or public sector financial role is required.

Proficiency in accounting software and Microsoft Office Suite, particularly Excel, is required.

Demonstrated ability to manage financial records, process transactions, and support audits is required.