The Malta Film Commission invites proposals from qualifi ed professionals or organisations to provide Senior Project Management Services on a contractual basis. The Senior Project Manager will play a critical role in overseeing specifi c projects, ensuring effective planning and execution, and driving the successful delivery of the Commission’s key initiatives.
Role Requirements:
- At least ten (10) years of proven high-level experience in project management or operational planning.
- Expertise in managing complex, large-scale projects and events.
- Strong problem-solving and organisational skills, with the ability to prioritise effectively.
- Excellent verbal and written communication skills in Maltese and English.
- Demonstrated adaptability, attention to detail, and professionalism.
- Experience in cultural or publishing sector is a plus.
Responsibilities:
- Developing and implementing comprehensive project plans for specifi c projects.
- Leading project planning and execution for key Commission projects and events.
- Coordinating cross-functional efforts to ensure the successful delivery of projects.
- Ensuring effi cient allocation of resources, maintaining detailed project schedules, and tracking budgets.
- Collaborating with internal teams, suppliers, and stakeholders to align on project objectives.
- Ensuring smooth communication and coordination among all involved parties.
- Representing the Commission in planning and review meetings with external partners.
- Monitoring project progress, addressing challenges, and implementing solutions to minimise disruptions.
- Providing detailed reports, updates, and documentation for ongoing projects.
- Ensuring compliance with timelines, budgets, and deliverables.
- Identifying potential risks and implementing mitigation strategies to ensure project
- success.
- Ensuring all operations comply with relevant health, safety, and legal requirements.
- Maintaining high standards of professionalism and adherence to protocols.
Contract Details:
- Contract Type: 6-month Service Agreement for services up to 120 hours per month, with the possibility of renewal based on satisfactory performance.
- Remuneration: The proposal must contain one fl at monthly rate based on 120 hours per month for the services. An additional per-hour rate must be provided for hours beyond the threshold.
- Commitment: Flexibility to support the Malta Film Commission, including the possible need for multiple weekly in-person meetings at the Commission’s offi ces and as required by operational needs.
Proposal Submission:
Interested professionals or organisations are invited to submit their proposals, including:
1. A detailed cover letter outlining their approach to delivering the services.
2. Evidence of qualifi cations and relevant experience.
3. One fl at monthly rate based on 120 hours per month for the services. An additional per-hour rate must be provided for hours beyond the threshold.
Expression of Interest Submission:
Submissions should be emailed to [email protected] by noon on Tuesday, 28th January 2025.
Shortlisted candidates will be invited for interviews.

The Malta Film Commission invites Expressions of Interest (EOI) from qualified individuals or firms to
provide Procurement Services, including but not limited to the preparation of tender documentation,
evaluation of bids, coordination with government procurement offices, and ensuring compliance with
applicable public procurement regulations.
Scope of Work
The selected service provider shall be responsible for:
• Drafting and issuing tender documents according to Public Procurement Regulations (SL
601.03).
• Managing procurement timelines and documentation.
• Supporting evaluation boards and assisting in drafting adjudication reports.
• Ensuring full compliance with national and EU procurement rules.
• Liaising with the Department of Contracts and other relevant authorities where required.
Eligibility Criteria
Interested parties must:
• Be duly registered to provide procurement-related services in Malta.
• Demonstrate knowledge of Malta’s public procurement legislation.
• Have at least 3 years of experience in procurement processes.
• Provide details of similar services rendered to public sector entities.
Submission Requirements
Interested parties must submit:
• A cover letter expressing interest and understanding of the scope.
• Company profile or CV (in case of individual applicants).
• Description of previous relevant assignments.
• Proposed hourly rates or service fee model.
• Valid VAT number and company registration documents (if applicable).
Evaluation Criteria
Submissions will be evaluated based on:
• Relevant experience and track record.
• Technical understanding and approach.
• Availability and responsiveness.
• Cost-effectiveness.
For further clarification or inquiries, please contact:
[email protected]
Disclaimer
This EOI does not constitute a solicitation, and the Malta Film Commission reserves the right to reject
any or all submissions, cancel the process at any stage, or issue a formal procurement procedure
thereafter.

Expression of Interest Submission:

Submissions should be emailed to [email protected] by 5:59pm on 2^nd April 2025.

The Mediterrane Film Festival is seeking a qualified individual or company to manage all aspects of print traffic and DCP coordination for its 2025 edition. This pivotal role involves the collection, verification, organisation, and secure distribution of all film screening assets including DCPs, KDMs, promotional materials, and screening details.

Eligibility Criteria:

- A minimum of 2 years experience with managing DCP traffic or technical coordination at a film festival or similar event. - Proficiency with DCP mastering, KDM management, DCP delivery platforms (Aspera, Filemail, etc.), and media verification tools (EasyDCP, DCP-O-Matic, etc.)
- Fluency in English. Knowledge of Maltese is considered an asset.
- Full-time availability from May to end of June 2025, with flexibility during the festival week.
- At least two references from previous clients or festivals.

Contract Details:

All quotations must be inclusive of all administrative, travel, and coordination costs. VAT, if applicable, should be specified separately.

Expression of Interest Submission:

Submissions should be emailed to [email protected] by noon on Monday, 21st April 2025. Shortlisted candidates will be invited for interviews.

Responsibilities:

A. Collection & Coordination

• Liaise with filmmakers, distributors, and sales agents to gather all deliverables ahead of the final deadline.
• Ensure complete and accurate delivery of:
  • DCPs (2K/4K, 24/25fps, 5.1/7.1)
  • KDMs, valid throughout the festival on designated servers
  • Promotional Materials (trailers, stills, press kits, credits)
  • Screening Info (subtitles, aspect ratio, runtime, language versions)

B. System Management & Organisation

• Log all materials into the central system, following correct naming protocols.
• Maintain a comprehensive tracking sheet.
• Confirm metadata accuracy across all platforms.

C. DCP & KDM Verification

• Download, ingest, and test all DCPs for playback quality.
• Check subtitle sync, audio levels, and aspect ratio.
• Ensure proper assignment of KDMs to venue servers and dates.

D. Delivery to Cinemas & Testing

• Deliver and coordinate DCPs & KDMs with cinema venues.
• Work with projectionists for ingestion and pre-screening tests.
• Resolve technical issues swiftly.

E. Troubleshooting & Festival Support

• Serve as point-of-contact for all print traffic matters during the festival.
• Ensure backups are in place.
• Offer rapid response for venue and distributor emergencies.

The Coordinator will submit weekly status reports to the Programming and Technical Teams.

The Malta Film Commission invites proposals from qualified professionals or organizations to provide Senior Accounting Services on a contractual basis.

The selected Accountant will be support in managing the Commission’s financial operations, ensuring compliance with statutory requirements, and supporting the financial aspects of events and productions.

Scope of Services

The selected Senior Accountant will be responsible for:

Financial Planning and Management

• Developing and overseeing comprehensive financial plans for events, productions, and Commission initiatives.
• Preparing, monitoring, and managing budgets to ensure cost-effective operations.
• Conducting financial analysis and forecasting to support decision-making processes.

Accounting and Reporting

• Maintaining accurate and up-to-date financial records in compliance with applicable laws and regulations.
• Preparing financial statements, management reports, and updates on financial activities.
• Coordinating with auditors, suppliers, and stakeholders to ensure transparency and accountability in financial operations.

Operational Support

• Managing accounts payable and receivable processes, including invoicing and reconciliation.
• Providing financial guidance and support to teams involved in events and logistical operations.
• Monitoring and addressing financial challenges to minimise disruptions to the Commission’s activities.

Compliance and Risk Management

• Ensuring compliance with tax regulations, financial reporting standards, and internal policies.
• Identifying and mitigating potential financial risks through robust internal controls and regular audits.
• Preparing documentation required for audits, grants, or external funding applications.

Qualifications and Expertise Required

The ideal candidate will possess the following:

• At least ten (10) years of proven experience in accounting, financial management, or related fields.
• Expertise in budgeting, financial analysis, and statutory compliance.
• Strong problem-solving and organisational skills, with the ability to manage competing priorities effectively.
• Excellent verbal and written communication skills in English.
• High standards of professionalism, attention to detail, and adaptability.
• Proficiency in accounting software and Microsoft Office Suite.

Contract Details

• Contract Type: 9-month Service Agreement, commencing on 1st of June 2025, with the possibility of renewal based on satisfactory performance.
• Hours of Service: 80 hours per month, which may include attendance at Commission.
• Flexibility: The accountant must be available to support activities as required, which may include evenings, weekends, or after-hours engagements.
• Remuneration: Proposals must include an all-inclusive monthly rate and a standard fee for work required during handover for work to be carried out prior to commencement date.

Proposal Submission

Interested professionals or organisations are invited to submit a comprehensive proposal that includes:

• A cover letter outlining their approach to delivering the required services.
• A detailed CV highlighting relevant experience and qualifications.
• Copies of academic qualifications and supporting documents.
• A proposed all-inclusive monthly rate for the services.

Proposals must be emailed to [email protected] by noon on Tuesday, 22nd April 2025. Shortlisted candidates will be invited for interviews.

The Malta Film Commission is seeking a Senior Executive (Cash Rebate) to support the administration and management of Malta’s film cash rebate programme. The selected candidate will be responsible for evaluating rebate applications, ensuring compliance with programme regulations, and maintaining accurate financial records.

Key duties include assisting with financial reviews, liaising with film producers and industry stakeholders, monitoring programme expenditures, and supporting internal audits. The role also involves preparing reports, maintaining detailed documentation, and contributing to the continuous improvement of rebate policies and procedures.

Key Responsibilities

• Assist in the administration of the Malta Film Commission's cash rebate programme, ensuring compliance with programme regulations and policies.
• Support the evaluation of rebate applications by reviewing financial documentation, verifying eligibility criteria, and identifying compliance risks.
• Maintain detailed records of rebate disbursements, tracking programme expenditures and ensuring budgetary efficiency.
• Act as a point of contact for rebate applicants, responding to inquiries, guiding producers through the application process, and ensuring clear communication.
• Prepare financial reports and data analysis related to rebate claims, supporting management in monitoring programme effectiveness.
• Assist in conducting internal audits and compliance checks to ensure all rebate recipients adhere to contractual obligations and financial regulations.
• Collaborate with government agencies, auditors, and legal advisors to ensure transparency and due diligence in financial administration.
• Support the promotion of Malta’s cash rebate programme by providing relevant information to stakeholders and assisting in industry outreach initiatives.
• Contribute to policy updates and procedural improvements based on evolving industry trends and financial best practices.
• Provide administrative and operational support to the Cash Rebate Department, ensuring smooth processing of applications and efficient coordination with internal teams.

Qualifications and Experience

Option 1:

Candidates must possess an MQF Level 7 qualification in Business Administration, Financial Management, or Governance.

A minimum of three years’ experience in a fast-paced financial or regulatory environment is required.

Experience within a government entity or agency-based financial role is considered an asset.

Proficiency in financial software and Microsoft Office Suite, particularly Excel, is required.

Option 2:

Candidates must possess an MQF Level 6 qualification in Economics, Auditing, Finance, or a related field.

A minimum of three years’ experience in auditing, accountancy, or financial oversight is required.

Experience within a government entity or the film industry finance sector is considered an asset.

Proficiency in financial software and Microsoft Office Suite, particularly Excel, is required.

Option 3:

Candidates must possess an MQF Level 5 qualification in Business Administration, Financial Management, or Public Administration.

A minimum of five years’ experience in a government entity or financial administration is required.

Proficiency in financial software and Microsoft Office Suite, particularly Excel, is required.

Option 4:

Candidates must have a minimum of seven years’ experience in financial administration, compliance, or auditing.

At least three years of experience in a government entity, regulatory authority, or agency-based financial role is required.

Proficiency in financial software and Microsoft Office Suite, particularly Excel, is required.

Demonstrated ability to manage budgets, financial oversight, and stakeholder relations is required.

The Malta Film Commission is seeking a Senior Executive (Accounts) to support the financial management and accounting functions of the Commission. The selected candidate will be responsible for maintaining accurate financial records, processing transactions, and ensuring compliance with accounting regulations and internal policies.

Key duties include assisting in bookkeeping, invoice processing, reconciliation of accounts, financial reporting, and budget monitoring. The role also involves supporting audits, preparing financial statements, and ensuring timely payments to stakeholders.

• Assist in the preparation and maintenance of financial records, ensuring accuracy and compliance with accounting standards.
• Process invoices, payments, and reimbursements while maintaining proper documentation for financial transactions.
• Support the reconciliation of accounts, ensuring that all financial records are up to date and correctly balanced.
• Assist in the preparation of financial reports, including monthly and annual statements, budget updates, and expenditure analysis.
• Monitor accounts payable and receivable, ensuring timely payments and collections.
• Work closely with auditors, providing required financial documentation and assisting with internal and external audits.
• Ensure compliance with tax regulations, financial policies, and public sector accounting procedures.
• Collaborate with other departments to ensure smooth financial operations and provide accounting support where necessary.
• Maintain and update financial databases and software systems for efficient record-keeping and reporting.
• Assist in financial forecasting and budget planning, providing insights to support financial decision-making.

Option 1:

Candidates must possess an MQF Level 7 qualification in Accounting, Finance, Business Administration, or a related field.

A minimum of three years’ experience in financial management, accounting, or auditing is required.

Experience within a government entity or public sector financial role is considered an asset.

Proficiency in accounting software and Microsoft Office Suite, particularly Excel, is required.

Option 2:

Candidates must possess an MQF Level 6 qualification in Accounting, Auditing, Economics, or a related field.

A minimum of three years’ experience in accounting, financial reporting, or auditing is required.

Experience within a government entity or compliance-based role is considered an asset.

Proficiency in accounting software and Microsoft Office Suite, particularly Excel, is required.

Option 3:

Candidates must possess an MQF Level 5 qualification in Business Administration, Financial Management, or Public Administration.

A minimum of five years’ experience in financial administration or bookkeeping is required.

Proficiency in accounting software and Microsoft Office Suite, particularly Excel, is required.

Option 4:

Candidates must have a minimum of seven years’ experience in financial administration, accounting, or auditing.

At least three years of experience in a government entity, regulatory authority, or public sector financial role is required.

Proficiency in accounting software and Microsoft Office Suite, particularly Excel, is required.

Demonstrated ability to manage financial records, process transactions, and support audits is required.

Job Overview

The Stakeholder Relations Manager serves as a key connection between the Malta Film Commission and a diverse range of stakeholders, facilitating seamless communication, engagement, and collaboration. This role is instrumental in supporting the Commission's outreach, stakeholder management, and strategic initiatives, ensuring that all interactions contribute positively to the development of the film industry in Malta.

Key Responsibilities

1. Stakeholder Engagement & Relationship Management

• Serve as the primary point of contact for stakeholders, ensuring proactive engagement with filmmakers, production companies, local businesses, government bodies, and international partners.
• Develop and execute stakeholder engagement plans, ensuring strong industry relationships and collaboration.
• Organize and lead stakeholder meetings, workshops, and forums to discuss industry needs, policies, and collaboration opportunities.
• Facilitate Memorandums of Understanding (MOUs) and partnership agreements between the Malta Film Commission and key industry players.

2. Database Management & Research

• Maintain and update the Opportunity For All (OFA) stakeholder database, ensuring accurate and up-to-date contact information and industry records.
• Increase stakeholder participation by 15% annually, expanding partnerships and industry reach.
• Conduct research on industry trends, production incentives, and global film market opportunities to inform stakeholder engagement strategies.

3. Communication & Collaboration

• Coordinate with the Marketing & Public Relations team to ensure consistent messaging in all stakeholder communications.
• Draft stakeholder reports, policy briefs, and industry updates, ensuring clarity and alignment with the MFC’s strategic goals.
• Represent the MFC at local and international networking events, film festivals, and industry summits to promote Malta as a premier filming destination.
• Manage daily stakeholder inquiries, providing accurate and timely responses to industry professionals, businesses, and government agencies.

4. Government & Policy Liaison

• Work closely with the Film Commissioner and policy teams to facilitate communication between the MFC and government authorities.
• Monitor policy changes, government initiatives, and regulatory frameworks that may impact the film industry.
• Assist in preparing policy recommendations and industry reports for government review.

5. Industry Events & Public Engagement

• Plan and coordinate industry networking events, roundtables, and press conferences to enhance stakeholder collaboration.
• Oversee logistics for film launches, government meetings, and sponsorship engagements.
• Develop and implement strategies to increase local industry participation in film-related events.

Additional Duties: Perform other tasks as specified by the Management.

Qualifications and Experience

• MQF Level 7 in Governance and Management or Film Studies
• Proficient in administrative software and Microsoft Office Suite, especially Excel.

OR

• MQF Level 6 in Communications or Journalism or a related field as a minimum.
• A minimum of two years’ work experience in the film industry or media.
• Proficient in administrative software and Microsoft Office Suite, especially Excel.

OR

• A minimum of three years’ work experience in fast-paced working environments of which two years’ must be within the film industry in Malta.
• Experience dealing with visas, Jobsplus and film crews is considered an asset.
• Proficient in administrative software and Microsoft Office Suite, especially Excel.

Deadline to apply: 24 April at 11:59hrs