Vacancy: Executive (Cash Rebate)

Department: Cash Rebate

Location: Malta Film Commission, Malta Film Studios, Kalkara, KKR 9062

Employment Type: Full-time

Jobsplus Permit Number: 1201/2025

Application Deadline: Thursday 30 April 2026 at 17:00hrs

The Malta Film Commission (MFC) plays a central role in promoting and developing the film industry in Malta. As part of its mission to support international and local filmmakers, MFC administers a cash rebate program that offers financial incentives to encourage film and television production in Malta. The Commission is seeking to employ an Executive (Cash Rebate) to assist in the management and administration of this program.

Key Responsibilities

• Rebate Application Support: Assist in evaluating cash rebate applications, ensuring adherence to program guidelines, and identifying any discrepancies or financial risks.
• Financial Administration: Ensure the correctness of records, including working on the Funds Disbursement Sheets reconciliation process. Assist with reviews and monitoring programs.
• Compliance: Support the enforcement of program regulations and policies, ensuring that all activities comply with applicable financial guidelines.
• Stakeholder Liaison: Engage effectively with film producers, industry professionals, and government agencies to provide updates and address any questions related to the rebate program.
• Reporting: Contribute to the preparation of various reports. Maintain up-to-date and accurate documentation of all rebate-related activities.
• Guideline Development: Assist in the development and management of the Cash Rebate guidelines to strengthen MFC’s reputation as a leading film-sector authority in Malta.
• File Management: Maintain physical and electronic files regularly, ensuring accuracy, confidentiality, and the secure storage of all relevant documentation.
• Continuous Improvement: Contribute to the continuous improvement of the rebate policies and procedures, identifying areas for efficiency and enhanced service delivery.

Key Skills and Qualifications

• A recognized bachelor's degree at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits or equivalent) in commerce, arts, communications or a related subject, plus three years of relevant work experience.
• Fluency in written and spoken English and Maltese languages.
• Analytical Understanding: Analytical with a strong understanding of administration, including budgeting.
• Attention to Detail & Problem-Solving: Ability to manage multiple tasks accurately, troubleshoot issues, and ensure compliance with relevant financial regulations and policies.
• Software Proficiency & Adaptability: Skilled in Microsoft Office, particularly Excel, and able to work independently in a fast-paced environment while being adaptable to evolving industry needs.

Financial Package:

• Gross annual base salary of €28,650 and a CPD allowance of €700. Total gross annual compensation: €29,350.

To Apply:

Please send your CV and a cover letter for this role to [email protected]

Vacancy: Manager (Procurement) Jobsplus Permit Number 337/2026

Department: Finance

Reports to: CFO

Location: Malta Film Commission, Malta Film Studios, Kalkara, KKR 9062

Employment Type: Full-time

Jobsplus Permit Number 337/2026
Application Deadline: 5:00PM on the 30th April 2026

The Manager (Procurement) will ensure that the procurement function is carried out in compliance with relevant laws, regulations, and best practices, ensuring efficiency, transparency, and the highest standards of service delivery. The Manager (Procurement) will report to the CFO and will work closely with the procurement team, internal stakeholders, external suppliers, and service providers to facilitate the procurement of goods and services required for film production support, events, operations, and projects.

Key Responsibilities:

1. Supplier & Vendor Management:
   • Identify, evaluate, and select suppliers and service providers, ensuring that they meet the necessary quality, cost, and regulatory standards.
   • Assist with contract negotiation with suppliers and vendors, ensuring favorable terms and compliance with legal requirements.
   • Assist with maintaining and nurturing strong relationships with existing suppliers and service providers
   • Conduct performance evaluations of suppliers and address any issues that may arise during the contract term.
2. Compliance & Risk Management:
   • Ensure compliance with procurement laws, policies, and procedures, ensuring transparency and accountability in all procurement activities.
   • Stay updated with changes in procurement regulations and adapt practices accordingly.
3. Contract Administration:
   • Assist with the drafting, execution, and monitoring of contracts for goods and services.
   • Ensure that contracts comply with both legal standards and Malta Film Commission’s operational requirements.
   • Maintain comprehensive records of all procurement transactions and contract documents.
4. Reporting & Analysis:
   • Prepare regular reports on procurement activities, savings, and performance for senior management and relevant stakeholders.
   • Analyze procurement data and provide recommendations for process improvements and cost savings.
5. Collaboration & Stakeholder Engagement:
   • Work closely with the MFC’s departments to understand their procurement needs and provide tailored procurement solutions.
   • Liaise with government authorities, industry associations, and other external parties on procurement-related matters.
6. Sustainability and Innovation:
   • Promote sustainable procurement practices by considering environmental and social factors in the sourcing process.
   • Encourage innovation in procurement methods to improve efficiency and reduce costs while meeting the organization’s goals.

Requirements

• Fluency in the English and Maltese languages, both verbal and written, is required.
• A first degree in Procurement, Finance, Commerce or a related field.
• A professional procurement certificate (e.g., CIPS, MCIPS, or equivalent) will be considered an asset.
• Membership in a recognized procurement body will be considered an advantage.

Experience

• A minimum of 5 years of experience in procurement, with at least 2 years in managerial capacity.
• Proven experience managing procurement processes in a governmental or public-sector environment.
• Strong understanding of public procurement regulations and procedures.
• Experience in negotiating contracts and managing supplier relationships.
• A track record of delivering cost-effective, timely, and quality procurement solutions in complex and dynamic environments.

Financial Package

• Gross annual base salary: €35,550.
• Additional fixed annual allowances: €7,000 (Communication €1,000; CPD €1,000; Transport €3,000; Industry-related €2,000). In addition, a performance-based annual bonus of up to 15% of base salary (€5,332), based on objective criteria.
• Total potential annual compensation: up to €47,882.

To Apply:

kindly submit your CV, together with a covering letter and copies of your original certificates, to [email protected]

Vacancy: Manager (Human Resources)

Department: Operations

Location: Malta Film Commission, Malta Film Studios, Kalkara, KKR 9062

Employment Type: Full-time

Jobsplus Permit Number 1012/2025

Application Deadline: Wednesday 18 February at 12:00hrs

Responsible for the Human Resources function, the selected person will ensure that employees are well-supported, well managed, and working within the confines of public sector regulations, in compliance with the principles of transparency, fairness, and equality in all HR processes.

Key Responsibilities

• Oversee the recruitment and hiring process, ensuring that all government recruitment policies and equal opportunity guidelines are followed.
• Implement training programs that align with both the professional development needs of employees and the strategic objectives of the government entity.
• Ensure all employee records are compliant with data protection regulations and securely stored.
• Liaise with the COO to mediate conflicts and address grievances, ensuring fair resolution in line with public service employment rules.
• Monitor HR policies and programs to ensure their effectiveness and compliance with local and European labour laws.
• Manage HR resources efficiently, providing strategic advice on workforce planning and staffing needs.

Education & Professional Qualifications

• A recognized Master’s degree at MQF Level 7 (subject to a minimum of 90 ECTS/ECVET credits or equivalent) in Human Resources or related field plus 3 years relevant work experience of which one year must be in a managerial position comparable to Scale 8 or higher in Public Service.

OR

• A recognized Bachelor’s Degree at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits or equivalent) in Human Resources or related field plus 5 years relevant work experience of which one year must be in a managerial position comparable to Scale 8 or higher in the Public Service.

Requirements

• A minimum of 5 years of experience in HR management, with at least 2–3 years in a mid-senior HR role, preferably in the public sector.
• Proven experience in managing recruitment processes, employee relations, performance management, and training programs.
• Experience working with trade unions and negotiating collective agreements would be highly beneficial.
• Familiarity with HR metrics is an asset.
• Strong understanding of Malta’s employment laws, including laws on employee rights and public service regulations.
• Knowledge of GDPR compliance in HR practices, especially in the handling of employee data.

Skills and Competencies

• Analytical skills to interpret HR data and develop insights to improve HR functions.
• Project management skills to handle multiple HR initiatives and ensure they are completed within deadlines and budget.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
• Proficiency in Maltese and English (both written and spoken).
• Given the nature of government work, maintaining transparency, fairness, and ethical conduct is paramount.
• Working effectively with other departments, stakeholders, and government agencies to achieve organizational goals.

To Apply:

Please send your CV and a cover letter for this role to [email protected]

Vacancy: Senior Executive (Personal Assistant to the COO)

Department: Operations

Location: Malta Film Commission, Malta Film Studios, Kalkara, KKR 9062

Employment Type: Full-time

Jobsplus Permit Number 959/2025

Application Deadline: Sunday 16 November 2025 at 16:59hrs

The Senior Executive (Personal Assistant to the COO) will provide high-level administrative and operational support to the Chief Operating Officer (COO), ensuring the smooth and efficient running of day-to-day activities. This individual will manage a wide range of tasks, from scheduling and communication to project coordination and event planning. The role requires exceptional organizational skills, confidentiality, and the ability to anticipate and resolve challenges proactively. The Senior Executive will be a key partner to the COO, facilitating both internal and external communication and ensuring critical tasks are completed in a timely and efficient manner.

Key Responsibilities:

1. Organizational Skills:
   • Time Management: Prioritize and manage a variety of tasks in a fast-paced environment.
   • Scheduling: Oversee the COO’s calendar, scheduling meetings, travel, and appointments as required.
   • Task Management: Track progress on key initiatives, ensuring timely completion of tasks, and following up with stakeholders as needed.
   • File & Document Management: Maintain organized e-filing systems. 
2. Communication Skills:
   • Verbal and Written Communication: Serve as a key point of contact between the COO and external stakeholders, communicating messages clearly and professionally.
   • Confidentiality: Handle sensitive and confidential information with discretion and professionalism.
   • Active Listening: Understand the COO’s needs, providing clear, actionable feedback to relevant parties.
3. Technical Proficiency:
   • Software & Tools: Demonstrate advanced proficiency in Microsoft Office 365 and other productivity tools. o Data Entry & Analysis: Manage and analyze data, preparing reports and summaries for the COO.
   • Tech Savvy: Utilize online platforms for meetings (Zoom, Teams) and manage technical needs, ensuring smooth operations.
4. Problem-Solving & Critical Thinking:
   • Proactive: Anticipate potential issues and take action to prevent them from arising.
   • Analytical Thinking: Break down complex issues into manageable parts and suggest practical solutions.
   • Resourcefulness: Use initiative to tackle unexpected challenges efficiently.
5. Attention to Detail:

o Accuracy: Ensure all tasks, documents, and communication are free from errors and meet the highest quality standards.

6. Confidentiality & Discretion:
   • Professional Integrity: Maintain a high level of discretion in handling confidential information related to internal projects, financials, and operational decisions.
   • Trustworthiness: Serve as a trusted steward of sensitive company information and discussions.
7. Project Management:
   • Coordinating Projects: Assist the COO in managing multiple internal projects, ensuring timelines are met and teams stay aligned.
   • Stakeholder Management: Ensure clear, effective communication with all parties involved in projects.
   • Deadline Management: Keep internal projects and external engagements on track, ensuring deadlines are met.
8. Interpersonal Skills:
   • Flexibility: Adapt to the COO’s evolving priorities and changing work dynamics and assigned tasks. 
   • Team Collaboration: Work effectively across departments and teams to meet the COO’s needs.
   • Relationship Management: Cultivate positive, professional relationships with staff, clients, and external stakeholders.
9. Event Planning & Coordination:
   • Organizing Meetings/Events: Coordinate the logistics for both internal and external events, including company-wide meetings and executive gatherings. o Venue and Vendor Coordination: Handle venue bookings, catering arrangements, and liaise with external vendors to ensure seamless events. o Handling Queries: Manage inquiries related to events or scheduling with professionalism and efficiency.
   • Office Administration: Administration of the office and related administration tasks.  
10. Multitasking & Prioritization:
    • Handling Multiple Demands: Effectively manage competing priorities without compromising quality.

Qualifications & Experience Required:

• A recognized first-degree qualification at MQF Level 6 in Business or a related field.
• A minimum of four (4) years of work experience in a corporate environment, ideally supporting senior leadership or executives in fast-paced settings.
• Proficiency in Microsoft 365 and other office productivity tools.
• Strong written and verbal communication skills in English and Maltese.
• Proven ability to handle sensitive information with discretion and confidentiality.
• Exceptional organizational skills with the ability to multitask and meet deadlines.
• Ability to work independently and as part of a team, demonstrating flexibility and initiative in supporting the COO.

The Malta Film Commission is seeking a Senior Executive (Accounts) to support the financial management and accounting functions of the Commission. The selected candidate will be responsible for maintaining accurate financial records, processing transactions, and ensuring compliance with accounting regulations and internal policies.

Key duties include assisting in bookkeeping, invoice processing, reconciliation of accounts, financial reporting, and budget monitoring. The role also involves supporting audits, preparing financial statements, and ensuring timely payments to stakeholders.

• Assist in the preparation and maintenance of financial records, ensuring accuracy and compliance with accounting standards.
• Process invoices, payments, and reimbursements while maintaining proper documentation for financial transactions.
• Support the reconciliation of accounts, ensuring that all financial records are up to date and correctly balanced.
• Assist in the preparation of financial reports, including monthly and annual statements, budget updates, and expenditure analysis.
• Monitor accounts payable and receivable, ensuring timely payments and collections.
• Work closely with auditors, providing required financial documentation and assisting with internal and external audits.
• Ensure compliance with tax regulations, financial policies, and public sector accounting procedures.
• Collaborate with other departments to ensure smooth financial operations and provide accounting support where necessary.
• Maintain and update financial databases and software systems for efficient record-keeping and reporting.
• Assist in financial forecasting and budget planning, providing insights to support financial decision-making.

Option 1:

Candidates must possess an MQF Level 7 qualification in Accounting, Finance, Business Administration, or a related field.

A minimum of three years’ experience in financial management, accounting, or auditing is required.

Experience within a government entity or public sector financial role is considered an asset.

Proficiency in accounting software and Microsoft Office Suite, particularly Excel, is required.

Option 2:

Candidates must possess an MQF Level 6 qualification in Accounting, Auditing, Economics, or a related field.

A minimum of three years’ experience in accounting, financial reporting, or auditing is required.

Experience within a government entity or compliance-based role is considered an asset.

Proficiency in accounting software and Microsoft Office Suite, particularly Excel, is required.

Option 3:

Candidates must possess an MQF Level 5 qualification in Business Administration, Financial Management, or Public Administration.

A minimum of five years’ experience in financial administration or bookkeeping is required.

Proficiency in accounting software and Microsoft Office Suite, particularly Excel, is required.

Option 4:

Candidates must have a minimum of seven years’ experience in financial administration, accounting, or auditing.

At least three years of experience in a government entity, regulatory authority, or public sector financial role is required.

Proficiency in accounting software and Microsoft Office Suite, particularly Excel, is required.

Demonstrated ability to manage financial records, process transactions, and support audits is required.