Vacancy: Chief Officer (Finance)

Department: Finance

Location: Malta Film Commission, Malta Film Studios, Kalkara, KKR 9062

Employment Type: Full-time

Jobsplus Permit Number 960/2024

Application Deadline: Sunday 16 November 2025 at 16:59hrs

The Chief Officer (Finance) will be responsible for overseeing the financial management and strategic financial planning of the Malta Film Commission (MFC), ensuring fiscal sustainability, compliance, and alignment with the Commission’s objectives. The role requires expertise in financial governance, internal controls, budgeting, risk management, and financial reporting, with a focus on optimizing financial performance, ensuring regulatory compliance, and managing financial resources effectively whilst liaising with external service providers and consultants. 

Key Responsibilities:

• Develop and implement the organization’s financial strategy, aligned with the long-term goals of the MFC. 
• Lead the preparation and monitoring of annual budgets, financial forecasting, and resource allocation.
• Provide advice and insights to peers on financial matters to support informed decision-making.
• Ensure accurate, timely, and transparent financial reporting in accordance with national, EU, and international financial reporting standards.
• Oversee the preparation of financial statements and audited accounts, annual reports, and performance reports to be submitted to government authorities and stakeholders.
• Maintain compliance with government accounting and auditing requirements, ensuring financial integrity and transparency.
• Monitor and control the budgetary process to ensure fiscal discipline, reducing inefficiencies.
• Assess and manage financial risks and provide actionable solutions for addressing financial challenges within the public sector framework.
• Develop and oversee internal controls and financial risk management strategies and prevention mechanisms.
• Evaluate financial risks related to policy changes, funding availability, and economic trends, providing recommendations to mitigate those risks.
• Ensure compliance with local government regulations and EU financial regulations.
• Liaise with the Ministry of Finance, Audit Office, and other regulatory bodies, maintaining robust working relationships to ensure adherence to public-sector financial standards.
• Act as the primary point of contact for all financial matters, including communications with government officials, stakeholders, and auditors.
• Work closely with relevant government departments and agencies to support public financial management, policy implementation, and reporting requirements.
• Lead, mentor, and develop the finance team, including the procurement team, providing guidance.
• Foster a culture of continuous improvement within the financial management function.
• Processing and management of payroll.

Education & Professional Qualifications:

• MQF Level 7 with a minimum of 120 ECTS/ECVETS in a related field + 5 years work experience +     Strong understanding of financial statistics and accounting principles.
• Experience in government or agency-based financial roles is desirable.
• Proficient in financial software including Shireburn and Microsoft Office Suite.

Or

• MQF Level 6 with a minimum of 180 ECTS/ECVETS in a related field + 8 years’ experience, with at least 3 years in a leadership position
• Experience in government or agency-based financial roles is desirable.
• Proficient in financial software and Microsoft Office Suite. Or
• 10 years in a managerial financial role
• Experience in government or agency-based financial roles is desirable.

Requirements

• A relevant degree in Accounting or Finance at MQF Level 7 OR A professional qualification (e.g., ACCA is preferred). 
• Proven work experience in financial management at a senior level, ideally within the public sector or government entity.
• Strong understanding of public sector financial management, regulations, and auditing processes.
• Experience in budget preparation, financial reporting, and risk management within a governmental context.
• Knowledge of financial management software (e.g. Xero, Shireburn)
• Fluency in the Maltese and English languages (written and spoken) is essential. 

 Skills and Competencies

• Team management, and interpersonal skills.
• Strong analytical, problem-solving, and decision-making abilities.
• In-depth knowledge of government financial policies, regulations, and international financial reporting standards.
• Excellent communication and presentation skills, with the ability to liaise effectively with stakeholders at all levels.

Personal Attributes

• Integrity and commitment to uphold public trust and transparency in all financial matters.
• Strategic thinker with the ability to navigate complex financial landscapes in a public sector context.

Competencies

• Financial Strategy Development: Ability to develop and implement the Commission’s financial strategy, aligned with long-term goals.
• Budget and Forecasting Management: Expertise in preparing and monitoring annual budgets, financial forecasting, and resource allocation.
• Public Sector Financial Oversight: Experience in managing financial operations within the public sector, ensuring fiscal discipline and compliance.
• Problem-Solving Skills: Strong analytical and problem-solving skills to identify financial challenges and provide actionable solutions.
• Risk Assessment and Management: Ability to assess financial risks (e.g., policy changes) and mitigate them through proactive strategies.
• Decision-Making: Ability to make informed decisions based on financial data and insights to support goals.
• Reporting Accuracy and Transparency: Expertise in ensuring accurate, timely, and transparent financial reporting in compliance with national, EU, and international standards.
• Compliance Management: In-depth knowledge of public sector accounting, auditing requirements, and regulatory standards to maintain financial integrity and transparency.
• Stakeholder Liaison: Ability to effectively liaise with various stakeholders, including government officials, regulatory bodies, auditors, and internal teams.
• Communication Skills: Strong written and verbal communication skills to present financial data, reports, and recommendations to various stakeholders.
• Presentation Skills: Ability to communicate complex financial concepts in an easily understandable format for non-financial stakeholders.
• Team Leadership: Ability to lead, mentor, and develop the finance and procurement teams, fostering a culture of continuous improvement.
• Interpersonal Skills: Strong interpersonal skills to work effectively with team members and external stakeholders.
• Risk Prevention and Internal Controls: Ability to design and implement internal controls and risk management strategies to mitigate financial risks.
• Financial Risk Evaluation: Skills in evaluating financial risks associated with policy, funding, and economic changes.
• Public Sector Regulations: In-depth knowledge of public-sector financial management, including government accounting regulations, compliance, and auditing processes.
• Financial Policy and Governance: Knowledge of government financial policies and the ability to work within public financial frameworks and adhere to public-sector standards.
• Transparency and Integrity: Commitment to upholding public trust, transparency, and integrity in all financial matters.
• Long-Term Vision: Ability to think strategically, navigating complex financial landscapes and providing financial leadership in a public sector context. 

To Apply:

Please send your CV and a cover letter for this role to [email protected]

Vacancy: Senior Executive (Personal Assistant to the COO)

Department: Operations

Location: Malta Film Commission, Malta Film Studios, Kalkara, KKR 9062

Employment Type: Full-time

Jobsplus Permit Number 959/2025

Application Deadline: Sunday 16 November 2025 at 16:59hrs

The Senior Executive (Personal Assistant to the COO) will provide high-level administrative and operational support to the Chief Operating Officer (COO), ensuring the smooth and efficient running of day-to-day activities. This individual will manage a wide range of tasks, from scheduling and communication to project coordination and event planning. The role requires exceptional organizational skills, confidentiality, and the ability to anticipate and resolve challenges proactively. The Senior Executive will be a key partner to the COO, facilitating both internal and external communication and ensuring critical tasks are completed in a timely and efficient manner.

Key Responsibilities:

1. Organizational Skills:
   • Time Management: Prioritize and manage a variety of tasks in a fast-paced environment.
   • Scheduling: Oversee the COO’s calendar, scheduling meetings, travel, and appointments as required.
   • Task Management: Track progress on key initiatives, ensuring timely completion of tasks, and following up with stakeholders as needed.
   • File & Document Management: Maintain organized e-filing systems. 
2. Communication Skills:
   • Verbal and Written Communication: Serve as a key point of contact between the COO and external stakeholders, communicating messages clearly and professionally.
   • Confidentiality: Handle sensitive and confidential information with discretion and professionalism.
   • Active Listening: Understand the COO’s needs, providing clear, actionable feedback to relevant parties.
3. Technical Proficiency:
   • Software & Tools: Demonstrate advanced proficiency in Microsoft Office 365 and other productivity tools. o Data Entry & Analysis: Manage and analyze data, preparing reports and summaries for the COO.
   • Tech Savvy: Utilize online platforms for meetings (Zoom, Teams) and manage technical needs, ensuring smooth operations.
4. Problem-Solving & Critical Thinking:
   • Proactive: Anticipate potential issues and take action to prevent them from arising.
   • Analytical Thinking: Break down complex issues into manageable parts and suggest practical solutions.
   • Resourcefulness: Use initiative to tackle unexpected challenges efficiently.
5. Attention to Detail:

o Accuracy: Ensure all tasks, documents, and communication are free from errors and meet the highest quality standards.

6. Confidentiality & Discretion:
   • Professional Integrity: Maintain a high level of discretion in handling confidential information related to internal projects, financials, and operational decisions.
   • Trustworthiness: Serve as a trusted steward of sensitive company information and discussions.
7. Project Management:
   • Coordinating Projects: Assist the COO in managing multiple internal projects, ensuring timelines are met and teams stay aligned.
   • Stakeholder Management: Ensure clear, effective communication with all parties involved in projects.
   • Deadline Management: Keep internal projects and external engagements on track, ensuring deadlines are met.
8. Interpersonal Skills:
   • Flexibility: Adapt to the COO’s evolving priorities and changing work dynamics and assigned tasks. 
   • Team Collaboration: Work effectively across departments and teams to meet the COO’s needs.
   • Relationship Management: Cultivate positive, professional relationships with staff, clients, and external stakeholders.
9. Event Planning & Coordination:
   • Organizing Meetings/Events: Coordinate the logistics for both internal and external events, including company-wide meetings and executive gatherings. o Venue and Vendor Coordination: Handle venue bookings, catering arrangements, and liaise with external vendors to ensure seamless events. o Handling Queries: Manage inquiries related to events or scheduling with professionalism and efficiency.
   • Office Administration: Administration of the office and related administration tasks.  
10. Multitasking & Prioritization:
    • Handling Multiple Demands: Effectively manage competing priorities without compromising quality.

Qualifications & Experience Required:

• A recognized first-degree qualification at MQF Level 6 in Business or a related field.
• A minimum of four (4) years of work experience in a corporate environment, ideally supporting senior leadership or executives in fast-paced settings.
• Proficiency in Microsoft 365 and other office productivity tools.
• Strong written and verbal communication skills in English and Maltese.
• Proven ability to handle sensitive information with discretion and confidentiality.
• Exceptional organizational skills with the ability to multitask and meet deadlines.
• Ability to work independently and as part of a team, demonstrating flexibility and initiative in supporting the COO.

The Malta Film Commission is seeking a Senior Executive (Accounts) to support the financial management and accounting functions of the Commission. The selected candidate will be responsible for maintaining accurate financial records, processing transactions, and ensuring compliance with accounting regulations and internal policies.

Key duties include assisting in bookkeeping, invoice processing, reconciliation of accounts, financial reporting, and budget monitoring. The role also involves supporting audits, preparing financial statements, and ensuring timely payments to stakeholders.

• Assist in the preparation and maintenance of financial records, ensuring accuracy and compliance with accounting standards.
• Process invoices, payments, and reimbursements while maintaining proper documentation for financial transactions.
• Support the reconciliation of accounts, ensuring that all financial records are up to date and correctly balanced.
• Assist in the preparation of financial reports, including monthly and annual statements, budget updates, and expenditure analysis.
• Monitor accounts payable and receivable, ensuring timely payments and collections.
• Work closely with auditors, providing required financial documentation and assisting with internal and external audits.
• Ensure compliance with tax regulations, financial policies, and public sector accounting procedures.
• Collaborate with other departments to ensure smooth financial operations and provide accounting support where necessary.
• Maintain and update financial databases and software systems for efficient record-keeping and reporting.
• Assist in financial forecasting and budget planning, providing insights to support financial decision-making.

Option 1:

Candidates must possess an MQF Level 7 qualification in Accounting, Finance, Business Administration, or a related field.

A minimum of three years’ experience in financial management, accounting, or auditing is required.

Experience within a government entity or public sector financial role is considered an asset.

Proficiency in accounting software and Microsoft Office Suite, particularly Excel, is required.

Option 2:

Candidates must possess an MQF Level 6 qualification in Accounting, Auditing, Economics, or a related field.

A minimum of three years’ experience in accounting, financial reporting, or auditing is required.

Experience within a government entity or compliance-based role is considered an asset.

Proficiency in accounting software and Microsoft Office Suite, particularly Excel, is required.

Option 3:

Candidates must possess an MQF Level 5 qualification in Business Administration, Financial Management, or Public Administration.

A minimum of five years’ experience in financial administration or bookkeeping is required.

Proficiency in accounting software and Microsoft Office Suite, particularly Excel, is required.

Option 4:

Candidates must have a minimum of seven years’ experience in financial administration, accounting, or auditing.

At least three years of experience in a government entity, regulatory authority, or public sector financial role is required.

Proficiency in accounting software and Microsoft Office Suite, particularly Excel, is required.

Demonstrated ability to manage financial records, process transactions, and support audits is required.

Vacancy: Manager (Human Resources)

Department: Operations

Location: Malta Film Commission, Malta Film Studios, Kalkara, KKR 9062

Employment Type: Full-time

Jobsplus Permit Number 1012/2025

Application Deadline: Sunday 16 November 2025 at 16:59hrs

Responsible for the Human Resources function, the selected person will ensure that employees are well-supported, well managed, and working within the confines of public sector regulations, in compliance with the principles of transparency, fairness, and equality in all HR processes.

Key Responsibilities

• Oversee the recruitment and hiring process, ensuring that all government recruitment policies and equal opportunity guidelines are followed.
• Implement training programs that align with both the professional development needs of employees and the strategic objectives of the government entity.
• Ensure all employee records are compliant with data protection regulations and securely stored.
• Liaise with the COO to mediate conflicts and address grievances, ensuring fair resolution in line with public service employment rules.
• Monitor HR policies and programs to ensure their effectiveness and compliance with local and European labour laws.
• Manage HR resources efficiently, providing strategic advice on workforce planning and staffing needs.

Education & Professional Qualifications

• A recognized Master’s degree at MQF Level 7 (subject to a minimum of 90 ECTS/ECVET credits or equivalent) in Human Resources or related field plus 3 years relevant work experience of which one year must be in a managerial position comparable to Scale 8 or higher in Public Service.

OR

• A recognized Bachelor’s Degree at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits or equivalent) in Human Resources or related field plus 5 years relevant work experience of which one year must be in a managerial position comparable to Scale 8 or higher in the Public Service.

Requirements

• A minimum of 5 years of experience in HR management, with at least 2–3 years in a mid-senior HR role, preferably in the public sector.
• Proven experience in managing recruitment processes, employee relations, performance management, and training programs.
• Experience working with trade unions and negotiating collective agreements would be highly beneficial.
• Familiarity with HR metrics is an asset.
• Strong understanding of Malta’s employment laws, including laws on employee rights and public service regulations.
• Knowledge of GDPR compliance in HR practices, especially in the handling of employee data.

Skills and Competencies

• Analytical skills to interpret HR data and develop insights to improve HR functions.
• Project management skills to handle multiple HR initiatives and ensure they are completed within deadlines and budget.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
• Proficiency in Maltese and English (both written and spoken).
• Given the nature of government work, maintaining transparency, fairness, and ethical conduct is paramount.
• Working effectively with other departments, stakeholders, and government agencies to achieve organizational goals.

To Apply:

Please send your CV and a cover letter for this role to [email protected]

Vacancy: Manager (Procurement)

Department: Finance

Location: Malta Film Commission, Malta Film Studios, Kalkara, KKR 9062

Employment Type: Full-time

Jobsplus Permit Number 783/2025

Application Deadline: Sunday 16 November 2025 at 16:59hrs

Key Responsibilities:

1. Supplier & Vendor Management:
   • Identify, evaluate, and select suppliers and service providers, ensuring that they meet the necessary quality, cost, and regulatory standards.
   • Assist with contract negotiation with suppliers and vendors, ensuring favorable terms and compliance with legal requirements.
   • Assist with maintaining and nurturing strong relationships with existing suppliers and service providers.
   • Conduct performance evaluations of suppliers and address any issues that may arise during the contract term.
2. Compliance & Risk Management:
   • Ensure compliance with procurement laws, policies, and procedures, ensuring transparency and accountability in all procurement activities.
   • Stay updated with changes in procurement regulations and adapt practices accordingly.
3. Contract Administration:
   • Assis with the drafting, execution, and monitoring of contracts for goods and services.
   • Ensure that contracts comply with both legal standards and Malta Film Commission’s operational requirements.
   • Maintain comprehensive records of all procurement transactions and contract documents.
4. Reporting & Analysis:
   • Prepare regular reports on procurement activities, savings, and performance for senior management and relevant stakeholders.
   • Analyze procurement data and provide recommendations for process improvements and cost savings.
5. Collaboration & Stakeholder Engagement:
   • Work closely with the MFC’s departments to understand their procurement needs and provide tailored procurement solutions.
   • Liaise with government authorities, industry associations, and other external parties on procurement-related matters.
6. Sustainability and Innovation:
   • Promote sustainable procurement practices by considering environmental and social factors in the sourcing process.
   • Encourage innovation in procurement methods to improve efficiency and reduce costs while meeting the organization’s goals.

Education & Professional Qualifications:

• A first degree in Procurement, Finance, or a related field.
• A professional procurement certificate (e.g., CIPS, MCIPS, or equivalent) will be considered an asset.
• Membership in a recognized procurement body will be considered an advantage.
• Fluency in the English and Maltese languages, both verbal and written.

Experience:

• A minimum of 5 years of experience in procurement, with at least 2 years in a managerial capacity.
• Proven experience managing procurement processes in a governmental or public-sector environment.
• Experience in managing procurement for creative industries, such as film, media, or events, is highly desirable.
• Strong understanding of public procurement regulations and procedures.
• Experience in negotiating contracts and managing supplier relationships.

A track record of delivering cost-effective, timely, and quality procurement solutions in complex and dynamic environments.

To Apply:

Please send your CV and a cover letter for this role to [email protected]